Paying Payroll Tax Process

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Steps

1. Processes – Paying the Payroll Tax
   The Payroll Tax for a month is payable on or before the 8th of the next month.

   The amount to be paid is calculated by the accountants and will be emailed after
   the last pay day for the month. It is emailed to:
   phil@moonacres.com.au

   The information pertaining to Payroll Tax is stored in the [Payroll Tax
   Directory]:
   D:\nextcloud\moonacres\admin\Admin - Group\Accounting\payroll_taxs

   
   

   Approximately 15 minutes.
2. Background Information
   Within the NSW Revenue bureaucracy, our details are as follows:

   • Client ID: 149460443
   • Entity name: SUISEN FOOD PTY LTD ATF THE TRUSTEE FOR SUISEN FOOD TRUST
   • Correspondence ID: 181026117
   • Email address: office.moonacresfarm@gmail.com
3. NSW Revenue Payroll Tax Portal
   To find the NSW Revenue Payroll Tax portal, go to the NSW Revenue home page:
   https://www.revenue.nsw.gov.au/

   and search for 'Payroll Tax'.

   This should find a link to:
   https://www.revenue.nsw.gov.au/taxes-duties-levies-royalties/payroll-tax

   on which is a link to 'Log in to Payroll Tax Online':
   https://www.apps07.osr.nsw.gov.au/mars-online/pages/payrollTax/

   Once logged into this portal, there are various items that can be selected. The most relevant of which is the 'Payment Code' as described below.
4. NSW Revenue Payroll Tax Payment Codes
   Payments to NSW Revenue for Payroll Tax are made by BPay using Payment Codes.

   These are set once a year and are listed in a PDF that is kept in the file:
   NSW_payroll_tax_2025-26_paymentCode.pdf

   which was downloaded from the NSW Revenue Payroll Tax Portal described above.

   A copy of these codes is kept in the Payroll Tax Directory.
5. Method
   Payments are made using the normal 'Pay Bill' option via NAB internet banking.
   The required information is as follows:

   Required Information	Information Source
   BPAY Biller Code	27029
   BPAY Reference Number	As per the above PDF
   Payment Amount	Will be emailed by the accountants

   Once the payment is made, save a copy of the bank remittance notice in the
   directory:
   D:\nextcloud\moonacres\cafe\accounting\payments

   Keep the 'Confirmation number:' handy as it is used to book the payment in
   Xero.
6. Booking the payment in Xero
   As our reporting entity is 'SUISEN FOOD' the payroll tax is paid by the Cafe,
   and so the accountants will put a payment into the Bills system within Xero.

   Having made the payment, you will have a 'Confirmation number:' which is stored
   in Xero as follows:

   1. In the top menu, click 'Purchases'
   2. Select 'Bills'
   3. In the search bar look up 'State'
   4. Click on the appropriate bill.
   5. In the 'Make a payment' section fill in the details, putting the
      'Confirmation number:' in the 'Reference' field.
   6. Click 'Add Payment'.
7. Completion Criteria
   The process is complete when:

   • the payment has been made via internet BPAY
   • the payment has been booked in Xero
   • the bank acknowledgement has been saved

   Other than making the payment, and getting a bank acknowledgement, there is no way to check that a payment has been received.

   Hence, it is good to make sure that the payment has not bounced a few days after making the payment.