Agreed Temporary Variance From Standard

Define how temporary changes to established [Standards] are communicated so that all staff remain aligned, informed, and clear about expectations during unusual circumstances.
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Steps

  1. Standard Description

    Under normal circumstances, all Standards are to be followed exactly as written.

    If a temporary variance from any Standard is required due to weather, operational

    constraints, safety concerns, or other exceptional conditions, the variance must

    be clearly communicated in writing.

    The person’s immediate manager must issue the variance.

    The communication must be made via a message in the Moonacres Farm “Motley Crew”

    WhatsApp group, stating:

    • the Standard being varied,
    • the nature of the temporary change, and
    • the reason for the variance.

    A temporary variance is valid only when it has been explicitly communicated in

    this manner.

  2. Measurement Method

    Review the WhatsApp “Motley Crew” message history to confirm that any deviation

    from a Standard has a corresponding written variance specifying reason and scope.

  3. Applies To

    All Standards

    All staff

    All operational contexts where Standards may require temporary adjustment

  4. Review and Maintenance

    Review every three months or sooner if variances are issued frequently, unclear

    to staff, or inconsistent with established Standards.

    agreed_temporary_variance_from_standard_standard.txt 2025-11-27 00:16 phil 9ac37bb59377f5373c4362d8b3642540